Office Administration Manager
About the Position
Jane Street’s key to success is its employees; we work hard to create and maintain an amazing office environment where our 2,000+ employees have the tools needed to do a great job. The Office Administration Manager is a member of our global Office Admin team, which is one of the biggest driving forces behind this collective effort.
You’ll be leading our Office Admin team in Hong Kong, plus managing our external vendors for travel, catering and cleaning, to ensure a safe and brilliant environment for our staff and external guests. Your areas of focus will include: catering, travel, conference room management, our “front of house” guest experience, facilities and space management, planning for new spaces and general hospitality.
Your ability to multitask, work with many different personalities and recognise the nuances of the job will be key to your success. You should be happy to help where needed, resolve issues when they arise and reliably champion the culture of Jane Street.
About You
- 5+ years of experience working in office management, hospitality and/or catering where managing teams was a large part of your role (or equivalent practical experience)
- Proven ability to build, manage, motivate and mentor diverse teams of people
- Strong knowledge of catering operations, and experience working with real estate and facilities departments and third-party vendors (e.g., cleaning and travel)
- Has managed budgets and used financial data to make operational decisions
- Experienced with emergency planning and protocol
- A strategic thinker and self-starter with an entrepreneurial spirit who enjoys working in a highly collaborative environment
- Great customer service attitude with a desire to be of assistance and address varying, sometimes conflicting requests
- Broad-based knowledge of Hong Kong with a deep network of hospitality professionals which can be tapped for information and resources
- Experience working within a global team or multiple locations preferred
- Fluency in English required
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