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Virtu is a leading financial firm that leverages cutting edge technology to deliver liquidity to the global markets and innovative, transparent trading solutions to our clients. As a market maker, Virtu provides deep liquidity that helps to create more efficient markets around the world. Our market structure expertise, broad diversification, and execution technology enables us to provide competitive bids and offers in over 19,000 securities, at over 235 venues, in 36 countries worldwide.
THE ROLE
Our Office Managers essentially ensure the smooth running of our offices on a day-to-day basis. They also manage local recruitment coordination, administration, daily lunches, facilities and staff support. Responsibilities include:
- Administration - Act as receptionist and first point of call for all visitors to the office. Diary and calendar management. Invoicing and Expenses - account and credit card reconciliation, invoicing and petty cash. Ordering groceries, stationary, office catering supplies & daily lunches and organizing office laundry service. Coordinating courier deliveries and collections and daily post.
- Facilities - Responsible for facilities, maintenance and upkeep of the office. Manage sub-contractors on maintenance, cleaning, security, waste and other soft services. Coordinate services with building management and/or landlord. Oversee maintenance and upkeep of gym equipment.
- Recruitment - recruitment coordination, advertising, resume review, screening, internship programmes, recruiting fairs,
- HR Administration - maintenance of HR database, new hire and leaver process, holidays and attendance tracking, visa applications, assisting staff with relocations. Managing healthcare and various benefit policies, mobile phone contracts etc.
- Update and communication health & safety manual and procedures.
- Manage travel arrangements for all staff.
- Event Management.
THE CANDIDATE
- 3-4 years experience in a similar role.
- Exceptional interpersonal and communication skills.
- Knowledge of Microsoft tools, particularly Outlook, Excel, and Word
- Experience using Workday or Greenhouse applications is a plus
- Thrive in a busy office environment
- Ability to constantly context switch
- Pride in ensuring everything works efficiently and effectively
- Naturally self-directed
Virtu Financial is an equal opportunity employer, committed to a diverse and inclusive workplace, welcoming you for who you are and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.